Flash Report

The Flash Report first shows the expected forecast for the following date (usually tomorrow as by default the report date is today) of arrivals, departures, off market rooms, rooms sold and number of guests, with the % projected occupancy and the Average Daily Rate (ADR). It then shows the revenue generated for the specified date (by Post Type), statistical information for bedded rooms (both room revenue and general information such as number of rooms available) and information on any complimentary rooms or group bookings for the date, for both the current fiscal year and the last fiscal year. This information may be shown by day of the week or by date.

Thus, a Flash Report is a summary of the key operational and financial outcomes of your business. The Flash Report may be generated for any one of your Properties or all Properties, and the information may be sorted by department if so desired. The Flash Report command in the Revenue Reports section of the Reports Area opens the Flash Report screen and allows you to generate the report.

 

 

 

 

The Reports Menu can be accessed by clicking the Reports icon on the Action Bar:

Action Bar for Skyware Systems with words

Note: In the NEW look for Skyware, the Action Bar appears slightly different but retains the Reports button.

Action Bar NEW skin look

OR

Full Menu

Click the icon on the left for the Full menu.

Full Menu Icon OR Full Menu option when viewed using the modern light look of Skyware

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table OR Full Menu popup version seen in Modern Light look of Skyware

From the Status Section, select Reports.

Status section of Full Menu with Reports option selected OR Status section of the Full Menu with Reports => command selected, NEW look for Skyware

 

The Reports screen is divided into four sections, Room Reports, Revenue Reports, Managers Reports and Other Reports.

Reports Menu screen OR Reports Menu, NEW look for Skyware

The Flash Report command is in the Revenue Reports section.

Revenue Reports section of the Reports Menu with the Flash Report command selected OR Revenue Reports section of the Reports Menu with the Flash Report command selected, NEW look for Skyware

 

When selected the Flash Report screen will open.

Flash Report screen example, NEW look for Skyware

Show All Hotels: This box may be checked or unchecked. By default it is unchecked, meaning the generated report will show information ONLY for the current Property. For this report, you may choose to show the information from ALL your Properties within Skyware on one report, rather than generating separate reports for each Property.

 

Report Date: Select the Report Date for the report. The date you select MUST be in the past. Click within the date field to open the calendar icon and select the date you wish to have displayed on the report. By default it is yesterday's date.

 

Report Options: Choose the options you want to view in this report. Select one of the available radial button choices for both options in this section.

Last years figures by: Select Day of Week or Date. By default Day of Week is selected.

Sort/Do Not Sort By Department: Select if the Report should be organized by Department or not. By default it is NOT sorted by Department.

 

When finished, click the orange button Run Flash Report.

Flash Report example first page, not sorted by department

Note: The generate report may be several pages long.

Once generated, the report lists all of the post types (sorted by department if that was selected in the options), and the amount of revenue posted to that post type for the Day as well as Month-to-Date (PTD), and Year-to-Date (YTD) revenue for that post type, in the current fiscal year and the previous fiscal year.

If you selected to sort the report by post department, the report also displays a Department total for Day, MTD and YTD).  

Flash Report example first page, sorted by department

The Flash Report has several more sections showing statistical room revenue information for bedded rooms including transient revenue, group revenue, etc for the date selected along with the MTD and YTD figures, as well as displaying non bedded revenue information:

After the Postings are listed there will be a Postings Summary section and a Advance Deposit Summary.

Postings Summary section and Advance Deposit Summary example

There is also a section showing statistical information on the Bedded rooms (showing rooms available, sold, comp, no show, etc.).  

Note: This section now also includes the Booking Window calculations (under the Length of Stay).

Statistical Information (bedded rooms) section of Flash Report example

There is a section showing any Complimentary rooms (that lists each guest that has a zero rate), and a summary section for groups displaying each Group and their associated rates and revenue.

Complimentary rooms and Group summary section of Flash Report example

The final section of the report displays Transient and Groups statistical room revenue information, bedded and non-bedded rooms included for the date selected along with the MTD and YTD figures.  

Transient and Group revenue information summary section of Flash Report example

 

By default, the report is generated in PDF form and opens in a separate browser window. From there you can select to save or print the report, among other options. You can, instead, check the Generate report to excel checkbox to generate the report in HTML for downloading to Excel instead of PDF. The information in this case will then be correct for importing into another document rather than immediate viewing.

NOTE: The generated report appears as a pop-up window through your browser. If your browser is set to block pop-ups, you may receive a warning banner at the top of the browser. Click this banner and select to allow pop-ups so that you can view the report.

 

Date Updated December 13, 2023